ABCVIP’s Event Partner Checklist We look forward to working with you! Name(Required) First Last Email Venue DetailsVenue Name What are the parking options?(Required)ValetValidation of parking at lot nearbyPrivate parking lotNo parking availableIs there coatcheck? Yes No Is there a dancefloor? Yes No Does the venue have private rooms?(Required) Yes No How many rooms does the venue have?(Required) 1 2 3 4 5 What size tables are available? (i.e. 20 round 2 seat tables, or 20 4x6 rectangle tables, etc ) What is the capacity per room (sitting and standing)?Rm 1 - Seating/StandingRoom 2- Seating/StandingRoom 3- Seating/StandingRoom 4- Seating/StandingRoom 5- Seating/Standing Add RemoveDoes it have an outdoor space? Yes No What type of outdoor space? Patio with seating Patio without seating Enclosure with seating Enclosure without seating Rooftop with seating Rooftop without seating Does venue have an air purification/sanitizing system?(Required) Yes No How many restrooms are available?(Required)Are restrooms wheelchair accessible? Yes No Is the venue American with Disabilities Act (ADA) compliant? Yes No If venue has multiple floors, are they accessible by elevator? Yes No N/A Event CoordinationIs there an event coordinator on-site? Yes No What services do they provide the day of the event? Name of the point of contact for event questions: Is it possible to store items prior to an event? Yes No Are there any décor restrictions? (i.e. is it possible to hang lights/banners from the ceiling and walls?) Are tables, chairs, linens, glassware, and silverware included? If so, who will set-up for event? Does the room need to be flipped? Is there a fee for flipping the room? Audio / Visual DetailsDo you have microphones? Yes No How do you display presentations and/or client assets? Flatscreen(s) Projector(s) Other Are outside entertainment (is live bands, DJs, etc) allowed? If so, do we need a COI? Yes, with COI Yes, without COI No Do you have a sound system? Yes No Do you have a stage, podium, and/or DJ booth? Stage Podium DJ Booth Mark all that apply.Are there any noise restrictions or curfews? Yes No Please list noise restrictions and/or curfews: Are there any photo/video restrictions? Yes No If yes, please list photo and/or video restrictions: Food and Beverage DetailsAre there any affiliated vendors that will be required to use for an event? Please indicate below (specific caterers, etc) Does the venue provide the following menu options? Gluten-Free Kosher Vegan Vegetarian Select AllDoes your venue offer any specialty beverages? Yes No Please list the specialty beverages here: Payment and Cancellation PoliciesWhat is the Admin fee/service charge?When is the final balance due? Are there any extra fees and costs for booking private events? What is the cancellation policy? What is the policy regarding rain check date and/or rescheduling an event? Do you have public liability insurance? Yes No ImagesFloor Plan ImagesMax. file size: 40 MB.Venue Images with different floor layoutsMax. file size: 40 MB. run of show form Event Name Date MM slash DD slash YYYY Notes regarding the guest listWhat are your guests like? What are the demographics? This will help us to recommend how the flow of the event should be!Would you like cocktails/wine/beer set out to welcome the guests or would you prefer they go to the bar for their first drink? When would you like your food put out? AV needs? Would you like a check-in table? Do you have any aignage/marketing materials/etc? How involved would you want us to be? We can help with welcoming guests in and checking on them throughout the event or can just stand back! Is there anything else we should know? Run of Show based on Client Requests event survey Name First Last What event did you attend?* Did you have a good experience?*YesNoWhat was your favorite part?*What could we have done better?*If you have any additional notes, please enter here - Thank you for coming and filling out this survey! event venue form Name* First Last Phone*Email* Company/Organization* Type of Event*Select Event TypeCorporate EventPrivate PartyTeam Building EventOtherPurpose/Goal of Event* Desired Event Date Desired Event Time Number of Guests* Budget*Please note your all-in budget is a number we will lock you in at as we work backward from it to accommodate everything you need for the price we need to hit!Venue Location Financial District Lower East Lower West Midtown Midtown East Midtown West Upper East Upper West No preference/open to all Other Tell us more about your desired location! Venue TypeBarBlank spaceJazz ClubLoungeNightclubRestaurantRooftopWarehouseVenue Specifications Reserved Area Private Room Full Buyout Venue Needs Green Room Private Entrance Security Detail Stage and/or Podium Audio Visual including TVs, Projectors, Microphones, etc Please tell us what AV you need and please be as specific as possible! Food OptionsPassed Hors D'OeuvresPassed AppetizersAppetizer Self-Serve StationsSit-Down Dinner with 3 - Course Prix Fixe MenuSit-Down Dinner with 5 - Course Prix Fixe MenuSit-Down Served Family StyleSelf-Serve Dinner Stations/BuffetA La Carte Sit-DownBeverage OptionsOpen BarPremium Top-Shelf Open BarMocktailsLimited DrinksCash BarConsumptionAny additional needs?SecurityName BadgesPromotional SwagBranding and SignageDigital or Printed ProgramsRegistration Table/Check-inWristbandsOtherPlease tell us more! Do you want to take advantage of any of our additional services? Planning Hosting Marketing Materials Landing Page on our Website for Ticket Purchases or RSVP's Guest List Management Email Marketing/Blasts Exposure and Attendee Enhancement Please check all that apply!Do you need any Entertainment/Event Add-ons for your event? Aerial Artists and Mesmerizing Acts Celebrity/Athlete Appearances Interactive Activities Live Music Magicians/Mentalists Mosaic Walls Photo/Gif/Boomerang Booths Photography/Videography Show-themed Concert with Q&A Something else in mind? The options are truly endless so please tell us what you are thinking! Desired Run of Show*Please breakdown how you want the event to flow including preferred times so we can expertly execute!Any additional notes we should be aware of? Internal event form Client Name(Required) First Last Email(Required) Phone(Required)Number of Guests(Required)Date of Event(Required)Day12345678910111213141516171819202122232425262728293031Month123456789101112Year202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920Start and End Time(Required) What is the purpose/goal of the event?(Required)Tell us about the guestlist?(Required)This will help us know what kind of vibe we are looking for. Any specific areas of Manhattan for this event to be held? Budget(Required)What are you thinking for your event?(Required)RestaurantLoungeBarClubRooftopSpeakeasyOther?What exactly is the client looking for?Drink Options(Required)Top Shelf Open BarMid-Shelf Open BarBeer and Wine Open BarBottle ServiceWine TastingCash BarPassed ChampagneOther?What exactly is the client looking for?Dining Options(Required)Appetizers Buffet StylePassed Hors D'OeuvresSit Down Dinner with Prix Fixe MenuSit Down Dinner served Family StyleA La CarteOther?What exactly is the client looking for?CuisineAmericanSteakhouseItalianAsianIndianMexicanMediterraneanOther?What exactly is the client looking for?Space(Required)Full BuyoutMain Room - No Privacy NeededPrivate Section of Main RoomBar AreaPrivate RoomPrivate Room with Private EntryDo you need any other services? Hosting Marketing Emails Marketing Materials Promotional Signage/Merch Guest list Management Landing Page for RSVPs/Ticket Purchases Exposure/Attendee Enhancement Event Needs Table for Check In Name Badges or Wristbands Digital or Printed Programs Mosaic Wall Photo/Gif/Boomerang Booths Photography Videography Aerial Artists/Mesmerizing Acts Magicians/Mentalists Celebrity and/or Athlete Appearances Interactive Activities Live Music - DJ Live Music - Band Do you need any AV? Microphones A Stage/Podium Projector/TVs Other? What AV would they like? Desired Run of Show(Required)Any Additional Notes or Comments? We look forward to working with you! Name(Required) First Last Email Venue DetailsVenue Name What are the parking options?(Required)ValetValidation of parking at lot nearbyPrivate parking lotNo parking availableIs there coatcheck? Yes No Is there a dancefloor? Yes No Does the venue have private rooms?(Required) Yes No How many rooms does the venue have?(Required) 1 2 3 4 5 What size tables are available? (i.e. 20 round 2 seat tables, or 20 4x6 rectangle tables, etc ) What is the capacity per room (sitting and standing)?Rm 1 - Seating/StandingRoom 2- Seating/StandingRoom 3- Seating/StandingRoom 4- Seating/StandingRoom 5- Seating/Standing Add RemoveDoes it have an outdoor space? Yes No What type of outdoor space? Patio with seating Patio without seating Enclosure with seating Enclosure without seating Rooftop with seating Rooftop without seating Does venue have an air purification/sanitizing system?(Required) Yes No How many restrooms are available?(Required)Are restrooms wheelchair accessible? Yes No Is the venue American with Disabilities Act (ADA) compliant? Yes No If venue has multiple floors, are they accessible by elevator? Yes No N/A Event CoordinationIs there an event coordinator on-site? Yes No What services do they provide the day of the event? Name of the point of contact for event questions: Is it possible to store items prior to an event? Yes No Are there any décor restrictions? (i.e. is it possible to hang lights/banners from the ceiling and walls?) Are tables, chairs, linens, glassware, and silverware included? If so, who will set-up for event? Does the room need to be flipped? Is there a fee for flipping the room? Audio / Visual DetailsDo you have microphones? Yes No How do you display presentations and/or client assets? Flatscreen(s) Projector(s) Other Are outside entertainment (is live bands, DJs, etc) allowed? If so, do we need a COI? Yes, with COI Yes, without COI No Do you have a sound system? Yes No Do you have a stage, podium, and/or DJ booth? Stage Podium DJ Booth Mark all that apply.Are there any noise restrictions or curfews? Yes No Please list noise restrictions and/or curfews: Are there any photo/video restrictions? Yes No If yes, please list photo and/or video restrictions: Food and Beverage DetailsAre there any affiliated vendors that will be required to use for an event? Please indicate below (specific caterers, etc) Does the venue provide the following menu options? Gluten-Free Kosher Vegan Vegetarian Select AllDoes your venue offer any specialty beverages? Yes No Please list the specialty beverages here: Payment and Cancellation PoliciesWhat is the Admin fee/service charge?When is the final balance due? Are there any extra fees and costs for booking private events? What is the cancellation policy? What is the policy regarding rain check date and/or rescheduling an event? Do you have public liability insurance? Yes No ImagesFloor Plan ImagesMax. file size: 40 MB.Venue Images with different floor layoutsMax. file size: 40 MB. FollowFollowFollowFollowFollow be the first to know…. Follow us on Instagram! And just like that, we are now in the residential Santa and his helpers spreading holiday cheer to o Huge thank you to @topviewnyc for hosting us on #t The only thing more #magical than the #holidays in Join us at our 4th Annual Launch Party @5thandmad You cannot stop New York City. #newyorkcity #conc
