ABCVIP’s Event Partner Checklist

We look forward to working with you!

Name(Required)

First Last

Title

Venue Details

Venue Name

What are the parking options?(Required)

Is there coatcheck?

Yes

Is there a dancefloor?

Yes

Does the venue have private rooms?(Required)

Yes

How many rooms does the venue have?(Required)

What size tables are available? (i.e. 20 round 2 seat tables, or 20 4x6 rectangle tables, etc )

What is the capacity per room (sitting and standing)?

Rm 1 - Seating/Standing

Room 2- Seating/Standing

Room 3- Seating/Standing

Room 4- Seating/Standing

Room 5- Seating/Standing

Does it have an outdoor space?

Yes

What type of outdoor space?

Patio with seating

Patio without seating

Enclosure with seating

Enclosure without seating

Rooftop with seating

Rooftop without seating

How many restrooms are available?(Required)

Are restrooms wheelchair accessible?

Yes

Is the venue American with Disabilities Act (ADA) compliant?

Yes

If venue has multiple floors, are they accessible by elevator?

Yes

N/A

Event Coordination

Is there an event coordinator on-site?

Yes

What services do they provide the day of the event?

Name of the point of contact for event questions:

Is it possible to store items prior to an event?

Yes

Are there any décor restrictions? (i.e. is it possible to hang lights/banners from the ceiling and walls?)

Are tables, chairs, linens, glassware, and silverware included? If so, who will set-up for event?

Does the room need to be flipped? Is there a fee for flipping the room?

Audio / Visual Details

Do you have microphones?

Yes

How do you display presentations and/or client assets?

Flatscreen(s)

Projector(s)

Other

Are outside entertainment (is live bands, DJs, etc) allowed? If so, do we need a COI?

Yes, with COI

Yes, without COI

Do you have a sound system?

Yes

Do you have a stage, podium, and/or DJ booth?

Stage

Podium

DJ Booth

Mark all that apply.

Are there any noise restrictions or curfews?

Yes

Please list noise restrictions and/or curfews:

Are there any photo/video restrictions?

Yes

If yes, please list photo and/or video restrictions:

Food and Beverage Details

Are there any affiliated vendors that will be required to use for an event? Please indicate below (specific caterers, etc)

Does the venue provide the following menu options?

Gluten-Free

Kosher

Vegan

Vegetarian

Does your venue offer any specialty beverages?

Yes

Please list the specialty beverages here:

Payment and Cancellation Policies

What is the Admin fee/service charge?

When is the final balance due?

Are there any extra fees and costs for booking private events?

What is the cancellation policy?

What is the policy regarding rain check date and/or rescheduling an event?

Do you have public liability insurance?

Yes

Images

Floor Plan Images

Max. file size: 50 MB.

Venue Images with different floor layouts

Max. file size: 50 MB.

CAPTCHA

Comments

This field is for validation purposes and should be left unchanged.

run of show form

Event Name

Date

MM slash DD slash YYYY

Notes regarding the guest list

What are your guests like? What are the demographics? This will help us to recommend how the flow of the event should be!

Would you like cocktails/wine/beer set out to welcome the guests or would you prefer they go to the bar for their first drink?

When would you like your food put out?

AV needs?

Would you like a check-in table?

Do you have any aignage/marketing materials/etc?

How involved would you want us to be?

We can help with welcoming guests in and checking on them throughout the event or can just stand back!

Is there anything else we should know?

Run of Show based on Client Requests

Phone

This field is for validation purposes and should be left unchanged.

event survey

Name
First Last
What event did you attend?*
Did you have a good experience?*
What was your favorite part?*
What could we have done better?*
If you have any additional notes, please enter here - Thank you for coming and filling out this survey!
Name
This field is for validation purposes and should be left unchanged.

event venue form

Name*
First Last
Phone*
Email*
Company/Organization*
Type of Event*
Purpose/Goal of Event*
Desired Event Date
Desired Event Time
Number of Guests*
Budget*
Please note your all-in budget is a number we will lock you in at as we work backward from it to accommodate everything you need for the price we need to hit!
Venue Location
- Financial District
- Lower East
- Lower West
- Midtown
- Midtown East
- Midtown West
- Upper East
- Upper West
- No preference/open to all
- Other
Tell us more about your desired location!
Venue Type
Venue Specifications
- Reserved Area
- Private Room
- Full Buyout
Venue Needs
- Green Room
- Private Entrance
- Security Detail
- Stage and/or Podium
- Audio Visual including TVs, Projectors, Microphones, etc
Please tell us what AV you need and please be as specific as possible!
Food Options
Beverage Options
Any additional needs?
Please tell us more!
Do you want to take advantage of any of our additional services?
- Planning
- Hosting
- Marketing Materials
- Landing Page on our Website for Ticket Purchases or RSVP's
- Guest List Management
- Email Marketing/Blasts
- Exposure and Attendee Enhancement
Please check all that apply!
Do you need any Entertainment/Event Add-ons for your event?
- Aerial Artists and Mesmerizing Acts
- Celebrity/Athlete Appearances
- Interactive Activities
- Live Music
- Magicians/Mentalists
- Mosaic Walls
- Photo/Gif/Boomerang Booths
- Photography/Videography
- Show-themed Concert with Q&A
- Something else in mind?
The options are truly endless so please tell us what you are thinking!
Desired Run of Show*
Please breakdown how you want the event to flow including preferred times so we can expertly execute!
Any additional notes we should be aware of?
Comments
This field is for validation purposes and should be left unchanged.

Internal event form

Client Name(Required)
First Last
Email(Required)
Phone(Required)
Number of Guests(Required)
Date of Event(Required)
Start and End Time(Required)
What is the purpose/goal of the event?(Required)
Tell us about the guestlist?(Required)
This will help us know what kind of vibe we are looking for.
Any specific areas of Manhattan for this event to be held?
Budget(Required)
What are you thinking for your event?(Required)
What exactly is the client looking for?
Drink Options(Required)
What exactly is the client looking for?
Dining Options(Required)
What exactly is the client looking for?
Cuisine
What exactly is the client looking for?
Space(Required)
Do you need any other services?
- Hosting
- Marketing Emails
- Marketing Materials
- Promotional Signage/Merch
- Guest list Management
- Landing Page for RSVPs/Ticket Purchases
- Exposure/Attendee Enhancement
Event Needs
- Table for Check In
- Name Badges or Wristbands
- Digital or Printed Programs
- Mosaic Wall
- Photo/Gif/Boomerang Booths
- Photography
- Videography
- Aerial Artists/Mesmerizing Acts
- Magicians/Mentalists
- Celebrity and/or Athlete Appearances
- Interactive Activities
- Live Music - DJ
- Live Music - Band
Do you need any AV?
- Microphones
- A Stage/Podium
- Projector/TVs
- Other?
What AV would they like?
Desired Run of Show(Required)
Any Additional Notes or Comments?
Phone
This field is for validation purposes and should be left unchanged.

We look forward to working with you!

Name(Required)

First Last

Title

Venue Details

Venue Name

What are the parking options?(Required)

Is there coatcheck?

Yes

Is there a dancefloor?

Yes

Does the venue have private rooms?(Required)

Yes

How many rooms does the venue have?(Required)

What size tables are available? (i.e. 20 round 2 seat tables, or 20 4x6 rectangle tables, etc )

What is the capacity per room (sitting and standing)?

Rm 1 - Seating/Standing

Room 2- Seating/Standing

Room 3- Seating/Standing

Room 4- Seating/Standing

Room 5- Seating/Standing

Does it have an outdoor space?

Yes

What type of outdoor space?

Patio with seating

Patio without seating

Enclosure with seating

Enclosure without seating

Rooftop with seating

Rooftop without seating

How many restrooms are available?(Required)

Are restrooms wheelchair accessible?

Yes

Is the venue American with Disabilities Act (ADA) compliant?

Yes

If venue has multiple floors, are they accessible by elevator?

Yes

N/A

Event Coordination

Is there an event coordinator on-site?

Yes

What services do they provide the day of the event?

Name of the point of contact for event questions:

Is it possible to store items prior to an event?

Yes

Are there any décor restrictions? (i.e. is it possible to hang lights/banners from the ceiling and walls?)

Are tables, chairs, linens, glassware, and silverware included? If so, who will set-up for event?

Does the room need to be flipped? Is there a fee for flipping the room?

Audio / Visual Details

Do you have microphones?

Yes

How do you display presentations and/or client assets?

Flatscreen(s)

Projector(s)

Other

Are outside entertainment (is live bands, DJs, etc) allowed? If so, do we need a COI?

Yes, with COI

Yes, without COI

Do you have a sound system?

Yes

Do you have a stage, podium, and/or DJ booth?

Stage

Podium

DJ Booth

Mark all that apply.

Are there any noise restrictions or curfews?

Yes

Please list noise restrictions and/or curfews:

Are there any photo/video restrictions?

Yes

If yes, please list photo and/or video restrictions:

Food and Beverage Details

Are there any affiliated vendors that will be required to use for an event? Please indicate below (specific caterers, etc)

Does the venue provide the following menu options?

Gluten-Free

Kosher

Vegan

Vegetarian

Does your venue offer any specialty beverages?

Yes

Please list the specialty beverages here:

Payment and Cancellation Policies

What is the Admin fee/service charge?

When is the final balance due?

Are there any extra fees and costs for booking private events?

What is the cancellation policy?

What is the policy regarding rain check date and/or rescheduling an event?

Do you have public liability insurance?

Yes

Images

Floor Plan Images

Max. file size: 50 MB.

Venue Images with different floor layouts

Max. file size: 50 MB.

CAPTCHA

Phone

This field is for validation purposes and should be left unchanged.

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If you wonder how we have been able to make the ev

ABCVIP’s Event Partner Checklist

We look forward to working with you!

Venue Details

Event Coordination

Audio / Visual Details

Food and Beverage Details

Payment and Cancellation Policies

Images

run of show form

event survey

event venue form

Internal event form

We look forward to working with you!

Venue Details

Event Coordination

Audio / Visual Details

Food and Beverage Details

Payment and Cancellation Policies

Images

be the first to know…. Follow us on Instagram!

Our Planning services are unmatched

Our Planning services are unmatched

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VIP People

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